Activity Posting Center

A bulletin board will be located inside the Networking Hall for attendees to post flyers, job openings, messages or special events.

Attendee Conduct

All attendees are expected to be respectful and professional to CSTE staff, presenting authors, moderators and other attendees throughout the conference, including breaks and receptions. CSTE reserves the right to ask an attendee and/or their guests to leave the conference immediately should they be deemed rude, uncooperative, unprofessional or intoxicated. In such cases, the attendee’s registration fees will not be reimbursed under any circumstances. 

For the consideration of all attendees, please turn all electronic communication devices to vibrate or off and refrain from texting during the sessions. If you must leave a meeting room during a presentation, do so with limited interruption to other attendees.

Check-in and Onsite Registration

Attendee check-in and onsite registration is located at the Raleigh Convention Center on Sunday through Wednesday. NEW! Hours are offered for attendee check-in on Saturday afternoon at the Raleigh Marriott City Center. 

Desk Hours:

Saturday – 2:00 p.m. – 5:00 p.m.*

Sunday – 7:00 a.m. – 4:00 p.m.

Monday – 7:30 a.m. – 4:00 p.m.

Tuesday – 7:30 a.m. – 3:00 p.m.

Wednesday – 7:30 a.m. – 11:00 a.m.

*Conference check-in only at the Raleigh Marriott City Center with no onsite registration available.

Food & Beverage

Coffee and tea service is available at breakfast and the morning break. Light snacks and beverage service is available at the afternoon break.  Lunch is not provided by CSTE. Lunch time roundtable sessions begin at 1 p.m. so attendees have time for lunch prior to the meeting. Any reception with food is intended to be light hors d’oeuvres and not a meal substitute.   

CSTE will make every effort to provide healthy food alternatives during the afternoon break. Due to the large number of attendees, substitutions to the standard conference menu may not be possible. Please make alternative arrangements if you have severe food allergies or very specific dietary restrictions, as our food and beverage options may not meet your needs. 

A list of restaurant options in the area will be available at the host city ambassador desk in the convention center or from your hotel concierge.

Lactation Pod

A lactation pod is available through Mamava in the Raleigh Convention Center on the 200-level floor.

Lost & Found

Items accidently left in meeting rooms may be turned in at the CSTE Registration Desk. Any items not retrieved by the close of registration each day will be turned over to the convention center security. 

Luggage

Due to security concerns and limited meeting space, CSTE cannot hold luggage for attendees. Please check with your hotel for options to store your luggage. Luggage should not be brought to a meeting room if it obstructs pathways in the room.

Meeting Location

Most conference sessions will be held at the Raleigh Convention Center with a few overflow roundtables at the Raleigh Marriott City Center. Suggested attire is business casual for all conference activities. We strongly suggest bringing a light sweater or jacket with you to the conference.

Raleigh Convention Center
500 S Salisbury St
Raleigh, NC 27601
https://www.raleighconvention.com/

Raleigh Marriott City Center
500 Fayetteville St
Raleigh, NC 27601
https://www.marriott.com/hotels/travel/rdumc-raleigh-marriott-city-center/

Networking Hall

The conference Networking Hall will feature sponsors, exhibitors, poster presentations, beverage and snack service and networking areas. Please take time during the conference to visit the Networking Hall.

Networking Hall Hours:

Sunday – 12:00 p.m. – 4:00 p.m.

Monday – 7:30 a.m. – 4:00 p.m.

Tuesday – 7:30 a.m. – 4:00 p.m.

Wednesday, 7:30 a.m. – Noon

Photography Disclosure

By participating in this conference, uploading photographs to social media with the hashtag #CSTE2019, or uploading photographs to the CSTE conference app, you grant CSTE the right to take and distribute photographs, video, electronic reproductions, and audio of events and activities for use in CSTE print and digital materials. If you have any photos you’d like to share, please submit them to Jeremy Arieh at [email protected].   

Position Statement Office

Sunday – Wednesday, 7:30 a.m. – 4 p.m.

Computer stations are available for attendees to view and print proposed position statements and for position statement authors to edit and print proposed position statements. The office will be available for extended hours on Wednesday for position statement authors. Photocopying is only available for position statements.

Shuttle Service

CSTE will provide complimentary shuttle service between group block hotels and the Raleigh Convention Center that are not within walking distance.

The hotels listed below will have shuttle service to the Raleigh Convention Center:

  • Route 1 – Holiday Inn Raleigh Downtown
  • Route 2 – Doubletree
  • Route 3 – Red Roof Inn Plus and Aloft

Please contact [email protected] for wheelchair accessible transportation arrangements no later than Friday, May 17, 2019.

Shuttles will run approximately every 15-20 minutes on a continuously loop through the day. Service frequency may vary depending on traffic and weather. The schedule below is subject to change.

Date Service Begins
at Hotel
Last Bus Departs
from Hotel
Last Bus Departs from Convention Center
Sunday, June 2 6:45 AM 7:00 PM 7:15 PM
Monday, June 3 6:45 AM 8:30 PM 8:45 PM
Tuesday, June 4 6:00 AM 8:30 PM 8:45 PM
Wednesday, June 5 6:45 AM 5:00 PM 5:45 PM

Additional buses for opening reception on Monday, June 3 for transportation between group block hotels and the North Carolina Museum of Natural Sciences Nature Research Center is available from 6:30 PM to 8:30 PM. Many hotels are also within walking distance to the venue.

Route Hotel(s)
Route 1 Holiday Inn Raleigh Downtown (3 block walk)
Route 2 Doubletree
Route 3 Red Roof Inn Plus and Aloft
Route 4 Raleigh Marriott City Center, Sheraton Raleigh and Residence Inn (6 block walk)

 

Speaker Ready Room

Sunday – Tuesday, 7:30 a.m. – 4 p.m. and Wednesday, 7:30 a.m. – 11:00 a.m.

Computers stations are available for presenting authors to upload or update their presentation no later than 24 hours prior to the start of their session. Photocopying is not available for presenting authors. Presenting authors may print one copy of their presentation if needed. 

State Caucus

A limited number of meeting rooms may be available for state delegations to meet as groups to discuss issues related to Position Statements and other business that helps inform the voting Council member for the state on their views about agenda items that will be discussed and voted on at the CSTE Business Meeting. Rooms are reserved on a first-come, first-served basis by the State Epidemiologist or Deputy State Epidemiologist. Please contact Shundra Clinton at [email protected] to reserve a room prior to the conference or see a member of the National Office Staff at the registration desk onsite. Once the rooms are reserved, delegations will have options of using public areas throughout the facility for group meetings.

Student Scholarships

Learn more about applying for or donating to the Jeffrey P. Davis Student Scholarship through the CSTE Foundation at www.cstefoundation.org.

Wireless Internet

Complimentary Wi-Fi is available to attendees in the convention center only. Access information will be available in the pocket agenda. With complimentary wireless internet in the Raleigh Convention Center, attendees should access emails and materials on their own laptop, tablet or smart phone as computers are not available for general use to access email or internet. Printing options are only available for position statements and presenting authors. Please check your hotel business center or concierge for computer or printing needs.

Press Pass Guidelines

Only professional members of the press qualify for complimentary registration. That determination will be made solely by CSTE, and at its discretion, CSTE reserves the right to offer or restrict press passes on a case-by-case basis. Press passes are available to editorial staff writers employed by a trade publication, mainstream media outlet (newspaper, radio, TV, etc.), or online magazines. Freelances writers, contributing editors, or bloggers may request press passes if covered for a specific publication or topic-related article. Current CSTE Members are not eligible for a press pass. 

Members of the press who are working with complimentary credentials are prohibited from soliciting business from sponsors, speakers or attendees. Press attendees are only allowed to attend the main conference days on Monday, Tuesday and Wednesday and will not be allowed to attend member-only sessions, roundtable sessions or the Networking Hall.

During the conference, press must identify themselves at all times. Press attendees must visibly wear their press badge as well as the CSTE name badge with press ribbon. During sessions, press attendees shall introduce themselves and their reporting publication or affiliation before asking their question.

After the conference, electronic copies of published articles must be submitted within 30 days to the CSTE Communications Director, Jeremy Arieh at [email protected]

Press pass requests must be accompanied by a copy of the applicant’s press badge and one of the following:

  • An industry related article from the applicant’s publication written by the applicant and published within the last three months
  • A link to the applicant’s online publication with the applicant’s name and title appearing in an editorial capacity and an industry related article written by the applicant from the applicant’s publication and published within the last three months
  • A letter from an editor or publisher stating that the applicant is covering the CSTE Annual Conference on an assignment

To request a press pass, contact Jeremy Arieh at [email protected] no later than Friday, May 17, 2019.