[et_pb_section fb_built=”1″ admin_label=”First Paragraph” module_id=”day-one” _builder_version=”4.9.4″ use_background_color_gradient=”on” background_color_gradient_start=”#132d4c” background_color_gradient_end=”rgba(0,0,0,0)” background_color_gradient_direction=”1deg” background_color_gradient_overlays_image=”on” background_image=”https:\/\/www.csteconference.org\/wp-content\/uploads\/2025\/09\/6ETOS4g0_c4045e9b-d897-4012-8d4c-4ba218d7a389-scaled.jpg” custom_padding=”168px||152px||false|false” animation_style=”zoom” animation_intensity_zoom=”10%” locked=”off”][et_pb_row _builder_version=”4.9.4″ _module_preset=”default” custom_margin=”|auto|10px|auto||”][et_pb_column type=”4_4″ _builder_version=”4.9.4″ _module_preset=”default”][et_pb_text _builder_version=”4.9.4″ _module_preset=”default” text_text_color=”#FFFFFF” text_font_size=”33px” text_orientation=”center” custom_css_main_element=”margin: auto” text_text_shadow_style=”preset2″ text_text_shadow_blur_strength=”2em”]<\/p>\n
CSTE Sponsored Travel Guidelines & Procedures<\/span><\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”First Paragraph” module_id=”day-one” _builder_version=”4.3.2″ custom_padding=”1px||5px||false|false” animation_style=”zoom” animation_intensity_zoom=”10%” locked=”off”][et_pb_row column_structure=”1_2,1_2″ _builder_version=”4.9.4″ _module_preset=”default”][et_pb_column type=”1_2″ _builder_version=”4.9.4″ _module_preset=”default”][et_pb_button button_url=”#registration” button_text=”Accessibility” button_alignment=”center” admin_label=”Registration” _builder_version=”4.9.4″ custom_button=”on” button_text_color=”#FFFFFF” button_bg_color=”#1C5061″ button_border_color=”#FFFFFF” button_border_radius=”7px” button_font=”|600|||||||” custom_css_main_element=”width: 100%;” locked=”off”][\/et_pb_button][et_pb_button button_url=”#hotel” button_text=”Ground Transportation” button_alignment=”center” admin_label=”Hotel Accommodations” _builder_version=”4.9.4″ custom_button=”on” button_text_color=”#FFFFFF” button_bg_color=”#1C5061″ button_border_color=”rgba(0,0,0,0)” button_border_radius=”7px” button_font=”|600|||||||” custom_css_main_element=”width: 100%;” locked=”off”][\/et_pb_button][et_pb_button button_url=”#wifi” button_text=”Meal & Incidental Expenses (M&IE)” button_alignment=”center” admin_label=”Wi-Fi & A\/V Equipment” _builder_version=”4.9.4″ custom_button=”on” button_text_color=”#FFFFFF” button_bg_color=”#1C5061″ button_border_color=”rgba(0,0,0,0)” button_border_radius=”7px” button_font=”|600|||||||” custom_css_main_element=”width: 100%;” locked=”off”][\/et_pb_button][et_pb_button button_url=”#med” button_text=”Medical\/Personal Emergency” button_alignment=”center” admin_label=”Health & Safety” _builder_version=”4.9.4″ custom_button=”on” button_text_color=”#FFFFFF” button_bg_color=”#1C5061″ button_border_color=”rgba(0,0,0,0)” button_border_radius=”7px” button_font=”|600|||||||” custom_css_main_element=”width: 100%;” locked=”off”][\/et_pb_button][et_pb_button button_url=”#wealth” button_text=”Other Expenses and Questions” button_alignment=”center” admin_label=”Health & Safety” _builder_version=”4.9.4″ custom_button=”on” button_text_color=”#FFFFFF” button_bg_color=”#1C5061″ button_border_color=”rgba(0,0,0,0)” button_border_radius=”7px” button_font=”|600|||||||” custom_css_main_element=”width: 100%;” locked=”off”][\/et_pb_button][\/et_pb_column][et_pb_column type=”1_2″ _builder_version=”4.9.4″ _module_preset=”default”][et_pb_button button_url=”#ground” button_text=”Air Travel” button_alignment=”center” admin_label=”Ground Transportation” _builder_version=”4.9.4″ custom_button=”on” button_text_color=”#FFFFFF” button_bg_color=”#1C5061″ button_border_color=”#1C5061″ button_border_radius=”7px” button_font=”|600|||||||” custom_css_main_element=”width: 100%;” locked=”off”][\/et_pb_button][et_pb_button button_url=”#presenting” button_text=”Lodging” button_alignment=”center” admin_label=”Presenting Authors\/Presentations\/Moderators” _builder_version=”4.9.4″ custom_button=”on” button_bg_color=”#1C5061″ button_border_color=”rgba(0,0,0,0)” button_border_radius=”7px” button_font=”|600|||||||” custom_css_main_element=”width: 100%;” locked=”off”][\/et_pb_button][et_pb_button button_url=”#health” button_text=”Non-Reimbursable Travel Expenses” button_alignment=”center” admin_label=”Conference Format” _builder_version=”4.9.4″ custom_button=”on” button_bg_color=”#1C5061″ button_border_color=”rgba(0,0,0,0)” button_border_radius=”7px” button_font=”|600|||||||” custom_css_main_element=”width: 100%;” locked=”off”][\/et_pb_button][et_pb_button button_url=”#other” button_text=”Expense Reporting” button_alignment=”center” admin_label=”Other” _builder_version=”4.9.4″ custom_button=”on” button_bg_color=”#1C5061″ button_border_color=”rgba(0,0,0,0)” button_border_radius=”7px” button_font=”|600|||||||” custom_css_main_element=”width: 100%;” locked=”off”][\/et_pb_button][et_pb_button button_url=”#inter” button_text=”International Travel” button_alignment=”center” admin_label=”#international” _builder_version=”4.9.4″ custom_button=”on” button_bg_color=”#1C5061″ button_border_color=”rgba(0,0,0,0)” button_border_radius=”7px” button_font=”|600|||||||” custom_css_main_element=”width: 100%;” locked=”off”][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”Registration” module_id=”registration” _builder_version=”4.9.4″ _module_preset=”default” background_color=”#f1f1f1″ custom_padding=”2px||2px|||” locked=”off”][et_pb_row module_id=”accordion” _builder_version=”4.3.2″ locked=”off”][et_pb_column type=”4_4″ _builder_version=”4.3.2″][et_pb_text _builder_version=”4.9.4″ _module_preset=”default” header_2_font=”Open Sans|700||||||#003479|” header_2_text_align=”left” header_2_text_color=”#003479″ header_2_font_size=”40px” header_2_line_height=”1.3em” header_2_font_tablet=”” header_2_font_phone=”” header_2_font_last_edited=”on|desktop” header_2_font_size_tablet=”” header_2_font_size_phone=”33px” header_2_font_size_last_edited=”on|phone” locked=”off”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.9.4″ _module_preset=”default” text_font_size=”19px” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n CSTE is committed to ensuring accessibility for all sponsored travelers to support services and welcome an open dialogue to understand individual needs. All sponsored travelers are afforded equal opportunity to perform travel for CSTE related business even if the travel costs exceed policy for\u00a0<\/span><\/span>an accessibility<\/span>\u00a0<\/span>accommodation. For\u00a0<\/span><\/span>additional<\/span>\u00a0<\/span>information on accessibility accommodations and how to contact the CSTE National Office to ensure accommodations are met, please visit\u00a0<\/span><\/span><\/span>CSTE Meeting & Event Accessibility<\/span><\/span><\/a>.<\/span><\/span>\u00a0<\/span><\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”Ground Transportation” module_id=”ground” _builder_version=”4.9.4″ _module_preset=”default” background_color=”#FFFFFF” custom_padding=”2px|||||” locked=”off”][et_pb_row module_id=”accordion” _builder_version=”4.3.2″ locked=”off”][et_pb_column type=”4_4″ _builder_version=”4.3.2″][et_pb_text admin_label=”Text” _builder_version=”4.9.4″ _module_preset=”default” header_2_font=”Open Sans|700||||||#003479|” header_2_text_align=”left” header_2_text_color=”#003479″ header_2_font_size=”40px” header_2_line_height=”1.3em” header_2_font_tablet=”” header_2_font_phone=”” header_2_font_last_edited=”on|desktop” header_2_font_size_tablet=”” header_2_font_size_phone=”33px” header_2_font_size_last_edited=”on|phone” locked=”off”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.9.4″ _module_preset=”default” text_font_size=”19px” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n BCD World Travel is the official travel agent for CSTE, and all airline reservations must be made through BCD World Travel either online or by phone. Reservations can be made for the sponsored traveler only. Reservations for family members and\/or companions cannot be made through BCD World Travel. If you\u00a0are needing\u00a0to reserve air travel with a companion, please contact\u00a0<\/span>travel@cste.org<\/span><\/a>\u00a0for instructions on how to approve and document your air travel reservation.\u00a0<\/span>\u00a0<\/span><\/p>\n Sponsored Travelers are expected to book the least expensive, coach class airfare on any airline available that is within two hours of (prior to or after) desired flight time; to use alternative airports serving the destination city; and\/or the use of multiple stop flights that may include layovers. Travelers\u00a0are not required to\u00a0take low-cost or no-frills airline. Travelers choosing an airline for its amenities or frequent flyer programs will\u00a0be responsible for\u00a0the difference in cost. CSTE awards the benefits of frequent flyer points and hotel programs to its travelers; however, it reserves the right to change this policy. CSTE will not reimburse travelers for tickets or luggage fees\u00a0purchased\u00a0with frequent flyer miles nor for domestic travel insurance.\u00a0<\/span>\u00a0<\/span><\/p>\n Upgrades for Domestic Air Travel<\/span><\/i>\u00a0<\/span>\u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Booking Online with Official Travel Agent Booking<\/span>\u00a0<\/span><\/b>\u00a0<\/span><\/p>\n online is available at\u00a0<\/span>https:\/\/www.concursolutions.com\/home.asp<\/span><\/a>. While online information is available 24 hours 7 days a week, the CSTE Travel Office is only available for review of ticketing information from 8:00am-4:00pm ET Monday through Thursday, excluding 4 holidays or other dates when the CSTE National Office is closed. An airline ticket approval may take 1-3 business days. Please\u00a0note\u00a0some airlines may release fares that expire within 30 minutes or shorter than a 24-hour window due to evolving airline policies. In some cases, travelers may\u00a0be required\u00a0to rebook when\u00a0airlines require\u00a0less than a 24-hour window to approve travel.<\/span>\u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n You will need to create a travel profile, with two factor authentication\u00a0utilized\u00a0when booking online, before reservations can be made. If booking online, travelers are encouraged to make their\u00a0reservation\u00a0between Monday and Thursday as reservations made online Friday-Saturday will not be processed and may require rebooking. Please see\u00a0instructions\u00a0below for registering and creating your traveler profile if you have not done so before.<\/span>\u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Booking by Phone with Official Travel Agent<\/span>\u00a0<\/span><\/p>\n \u00a0Booking by phone is available Monday through Thursday only by calling (800) 778-0907 between 8:00am to 6:00pm CT. Reservations made by phone Friday-Sunday will not be processed and may require rebooking. Please note that airline ticket approvals may take 1-3 business days.<\/span>\u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Creating a Traveler Profile in Concur\u00a0<\/span>\u00a0<\/span><\/p>\n If your agency or organization also\u00a0utilizes\u00a0Concur for booking travel, please ensure that you are logged into the correct profile prior to booking travel.\u00a0Contact the CSTE Travel Office at 770- 458-3811 or via email at\u00a0<\/span>travel@cste.org<\/span><\/a>\u00a0if you need\u00a0assistance\u00a0with the registration process.<\/span>\u00a0<\/span><\/p>\n Booking Timeframe Requirements<\/span>\u00a0<\/span>\u00a0<\/span><\/p>\n Reservations must be made no later than three weeks prior to departure to receive the best possible rates for your airline ticket. If notification of sponsorship is received\/dated\u00a0less than three weeks of travel, then arrangements should be made as soon as possible. Reservations not made within a reasonable time will be subject to\u00a0additional\u00a0review by a CSTE\u00a0authorizer\u00a0and a fare differential may be the responsibility of the sponsored traveler. Please note that reservations and requests for reservations independent of the official travel agent may only be made Monday through Thursday, excluding any holidays or other dates when the CSTE National Office is closed. Reservations not made during this period will not be processed and may need to be rebooked by the sponsored traveler.<\/span>\u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Air Travel Restrictions for Extended Travel Dates\u00a0<\/span>\u00a0<\/span><\/p>\n Travelers who are booking flights arriving prior to or\u00a0departing\u00a0after the approved travel days or alternative departure or return city instead of their home location must also provide documentation on the cost of extending the travel dates or alternative home location. Travel will only be supported for the\u00a0portion\u00a0directly related\u00a0to the travel dates of the sponsored meeting or event. If there is an\u00a0additional\u00a0cost to extend travel or alternative home location, such as higher airfares, the traveler must send this\u00a0additional\u00a0payment to CSTE within one week of booking the ticket. The traveler must also include documentation on the fare differential. If there is no\u00a0additional\u00a0cost, then there will not be a fare differential to pay. The traveler\u00a0is required to\u00a0provide confirmatory documentation with the\u00a0expense\u00a0reimbursement.\u00a0It is the responsibility of the traveler to pay for all differential costs (within one week of booking the ticket) associated with extended travel and to provide documentation on these costs (if applicable).<\/span>\u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Approval of Air Travel\u00a0<\/span>\u00a0<\/span><\/p>\n Reservations booked via Concur or by phone with BCD World Travel are\u00a0forwarded\u00a0to the CSTE Travel Office for review and approval. Upon approval by the CSTE Travel Office, the sponsored travelers will receive an electronic confirmation with their airline ticket information.<\/span>\u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Booking Independent of Official CSTE Travel Agent\u00a0<\/span>\u00a0<\/span><\/p>\n Sponsored travelers booking flights independent of BCD World Travel must be approved by the CSTE Travel Office prior to incurring the expense by providing a comparative chart of the airfares from a reputable online search engine. Sponsored travelers booking independent of BCD World Travel, including those traveling with a companion, will not be reimbursed until after travel is completed.\u00a0Request\u00a0for approval should be sent to\u00a0<\/span>travel@cste.org<\/span><\/a>\u00a0and may take several business days to review. The traveler\u00a0is responsible for\u00a0including documentation of approval and a comparative chart with the expense reimbursement form. Reservations not made through BCD World Travel must be paid for by the traveler, and reimbursement for preapproved expenses will not occur until after the CSTE meeting or event.<\/span>\u00a0<\/span><\/p>\n \u00a0<\/span><\/p>\n Change or Cancellation of Air Travel\u00a0<\/span>\u00a0<\/span><\/p>\n Change or cancellation of air travel due to unavoidable circumstances, including but not limited to airline,\u00a0weather,\u00a0significant events\u00a0that\u00a0impact\u00a0travel, medical or family emergency will not penalize the sponsored traveler. However, documentation of the flight change must be\u00a0submitted\u00a0with the expense reimbursement form.\u00a0<\/span>\u00a0<\/span><\/p>\n When\u00a0a trip is cancelled after the ticket has been issued, the sponsored travelers should contact BCD World Travel to change their reservation if the air travel was originally booked by BCD World Travel. Sponsored travelers booking flights independent of BCD World Travel must contact the airline directly for support.\u00a0<\/span>\u00a0<\/span><\/p>\n For sponsored travelers booking with BCD World Travel when\u00a0change\u00a0or cancelling air\u00a0travel:\u00a0<\/span>\u00a0<\/span><\/p>\n Luggage Fees\u00a0<\/span>\u00a0<\/span><\/p>\n CSTE will reimburse for one checked bag on travel requiring less than a one week stay (6 nights or less). For travel requiring more than a one week stay (7 nights or more), reimbursement fees for a second checked bag\u00a0is\u00a0allowed. No other luggage expenses will be reimbursed to travelers.\u00a0CSTE will not reimburse travelers for luggage fees\u00a0purchased\u00a0with frequent flyer miles.<\/span>\u00a0<\/span><\/p>\n Parking Fees at Airport\u00a0<\/span>\u00a0<\/span><\/p>\n CSTE will reimburse parking expenses for the dates of approved travel at an airport onsite or offsite economy parking lot from the originating city. A copy of the receipt and parking rates for your originating city airport must be included with the reimbursement form. Taxis, shuttle services, ride share services and local public transportation at the originating city will not be reimbursed if parking at the airport. Refer to Ground Transportation if\u00a0utilizing\u00a0ride share, taxi, shuttle, or public transportation to and from the airport.<\/span>\u00a0<\/span><\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”Hotel Accomodations” module_id=”hotel” _builder_version=”4.9.4″ _module_preset=”default” background_color=”#f1f1f1″ locked=”off”][et_pb_row module_id=”accordion” _builder_version=”4.3.2″ locked=”off”][et_pb_column type=”4_4″ _builder_version=”4.3.2″][et_pb_text _builder_version=”4.9.4″ _module_preset=”default” header_2_font=”Open Sans|700||||||#003479|” header_2_text_align=”left” header_2_text_color=”#003479″ header_2_font_size=”40px” header_2_line_height=”1.3em” header_2_font_tablet=”” header_2_font_phone=”” header_2_font_last_edited=”on|desktop” header_2_font_size_tablet=”” header_2_font_size_phone=”33px” header_2_font_size_last_edited=”on|phone” locked=”off”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.9.4″ _module_preset=”default” text_font_size=”19px” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n Gound transportation includes the use of a personal vehicle, rental vehicle, shuttle services, ride share services, and local public transportation. CSTE does encourage sponsored travelers to share transportation with other known travelers when possible.<\/span>\u00a0<\/span><\/p>\n Personal Vehicle\u00a0<\/span>\u00a0<\/span><\/p>\n Mileage will be reimbursed at the prevailing\u00a0<\/span>IRS per-mile<\/span><\/a>\u00a0rate for business use of personal\u00a0vehicle.\u00a0Mileage based reimbursement covers all costs related to the operation of the vehicle, including service, maintenance, insurance, depreciation, and fuel.\u00a0These expenses cannot be reimbursed separately. Only the vehicle owner or driver may\u00a0submit\u00a0mileage reimbursement. The sponsored traveler assumes all liability when using a personal vehicle.\u00a0<\/span>\u00a0<\/span><\/p>\n Rental Vehicle\u00a0<\/span>\u00a0<\/span><\/p>\n Rental vehicle reimbursement is allowed if driving is preferable to airline\u00a0transportation\u00a0and a personal vehicle is not available. Sponsored Travelers must obtain prior approval before booking a rental vehicle, and the total cost of the rental (including any fees) must not exceed the cost of a round-trip flight from the originating city to the destination. The number of days allowed will correspond with the number of days of sponsored travel. The sponsored traveler assumes all liability of any use of\u00a0rental\u00a0vehicle and must\u00a0elect\u00a0the Collision Damage Waiver.\u00a0<\/span>\u00a0<\/span><\/p>\n Rental vehicles must be booked through Concur with Enterprise, National, or Avis with selection of budget vehicle category. Sponsored Travelers choosing any car type other than compact, standard, or intermediate will\u00a0be responsible for\u00a0the difference in cost. Paid upgrades to\u00a0premium\u00a0will not be reimbursed. Upon\u00a0rental\u00a0you must\u00a0elect\u00a0the Collision Damage Waiver. Should a sponsored traveler decide to extend the rental of the vehicle for days beyond their sponsored travel days, the traveler\u00a0is responsible for\u00a0the cost, including insurance, for those days. The traveler assumes all liability\u00a0of\u00a0any use of rental cars. Rental vehicle reimbursement will include the cost of the rental car,\u00a0required\u00a0Collision Damage Waiver insurance, gas,\u00a0required\u00a0tolls, and hotel self-parking (also see lodging). The total reimbursement amount for\u00a0all of\u00a0these expenses should not exceed the cost of round-trip airline travel without prior approval from the CSTE Travel\u00a0Office\u00a0which should be requested via email\u00a0<\/span>travel@cste.org<\/span><\/a>. Any rental vehicle damage, parking tickets, or other fees (including fees associated with not returning a full tank of gas) will be the responsibility of the sponsored traveler.<\/span>\u00a0<\/span><\/p>\n Rail\u00a0<\/span>\u00a0<\/span><\/p>\n Rail\u00a0transportation is\u00a0permitted\u00a0when it is the most cost-effective\u00a0mode\u00a0and the total travel time is reasonable compared to air travel. Sponsored travelers must use economy or coach accommodations for rail segments. Travelers should consider both fare and travel duration when evaluating rail versus air. When requesting rail travel instead of air travel, travelers must provide supporting documentation\u00a0demonstrating\u00a0that rail is the most cost-effective\u00a0option.\u00a0<\/span>\u00a0<\/span><\/p>\n BCD World Travel is the official travel agent for CSTE, and all rail reservations must be made through BCD World Travel either online or by phone. Reservations can be made for the sponsored traveler only. Reservations for family members and\/or companions cannot be made through BCD World Travel. If you\u00a0are needing\u00a0to reserve rail travel with a companion, please contact\u00a0<\/span>travel@cste.org<\/span><\/a>\u00a0for instructions on how to approve and document your rail travel reservation.<\/span>\u00a0<\/span><\/p>\n Ride Share, Taxis, Shuttles, and Public Transportation\u00a0<\/span>\u00a0<\/span><\/p>\n The use of ride share, taxis, shuttles, and public transportation may be used for transportation in the originating city to the airport and as allowable transportation options in the destination city for travel from the airport to either the meeting location or hotel. Ride share is limited to a standard economy option. Premium, priority pickup, and extra comfort ride share are not\u00a0allowable. Tips and gratuities are considered reimbursed up to\u00a0<\/span>15%<\/span><\/b>\u00a0of the standard economy rate option. Receipts are\u00a0required\u00a0for all transportation options, regardless of amount.<\/span>\u00a0<\/span><\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ admin_label=”Presenting Authors \/ Presentations \/ Moderators” module_id=”presenting” _builder_version=”4.9.4″ _module_preset=”default” background_color=”#FFFFFF” locked=”off”][et_pb_row module_id=”accordion” _builder_version=”4.3.2″ locked=”off”][et_pb_column type=”4_4″ _builder_version=”4.3.2″][et_pb_text admin_label=”Text” _builder_version=”4.9.4″ _module_preset=”default” header_2_font=”Open Sans|700||||||#003479|” header_2_text_align=”left” header_2_text_color=”#003479″ header_2_font_size=”40px” header_2_line_height=”1.3em” header_2_font_tablet=”” header_2_font_phone=”” header_2_font_last_edited=”on|desktop” header_2_font_size_tablet=”” header_2_font_size_phone=”33px” header_2_font_size_last_edited=”on|phone” locked=”off”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.9.4″ _module_preset=”default” text_font_size=”19px” hover_enabled=”0″ sticky_enabled=”0″]<\/p>\n Sponsored travelers are expected to stay in a standard room where costs should not exceed the negotiated group rate provided by CSTE or the most expensive rate listed in the federal per diem rate for that city without prior approval from a CSTE authorizer. Please see\u00a0<\/span>U.S. General Services Administration<\/span><\/a>\u00a0for current per diem rates. Upgrades, suites, and concierge-level rooms are not reimbursed, unless CSTE has negotiated these rooms at no\u00a0additional\u00a0costs. Many hotels have frequent guest programs that reward travelers with free accommodations in exchange for a specified number of paid room nights at a hotel. CSTE will not reimburse travelers for the value of free accommodations used for business travel. For your safety and security, always investigate security measures for your hotel room (e.g., door locks, fire exits, and alarm systems) and ensure it is a\u00a0<\/span>fire safe facility<\/span><\/a>.<\/span>\u00a0<\/span><\/p>\n Conference or Meeting Designated Lodging\u00a0<\/span>\u00a0<\/span><\/p>\n Sponsored travelers attending a CSTE sponsored or hosted event with reserved hotel blocks should book accommodations through the designated reservation link or exclusive housing service and follow event specific instructions, provided rooms\u00a0remain\u00a0available at the time of 9 booking. When traveling to a conference or meeting, it is\u00a0appropriate to\u00a0stay at one of the hotels hosting the conference or meeting\u00a0designated\u00a0by the event even if the lodging rate exceeds the federal per diem guidelines. When available, travelers should request the hotel\u2019s government rate. If there are several conference hotels, travelers should stay at a non-luxury property. Sponsored travelers attending the CSTE Annual Conference must\u00a0utilize\u00a0the exclusive housing services for hotel arrangements and follow instructions specific to that event.\u00a0<\/span>\u00a0<\/span><\/p>\nAccessibility<\/h2>\n
Air Travel<\/h2>\n
\n
\n
\n
\n
\n
\n
\n
\n
\n
Ground Transportation<\/h2>\n
\n
\n
\n
\n
Lodging<\/h2>\n
\n
\n