Abstract Submission Frequently
Asked Questions

We are currently planning for an in-person conference with some virtual components. However, if circumstances change due to COVID-19, then we may transition to a virtual only meeting format. Additional speaker and moderator instructions and FAQs will be provided at a later date.

Below is a list of frequently asked questions specifically for abstract submission via the online system.  Please review the Guidelines for Abstract Submission for detailed instructions regarding the abstract submission process.

General Information

What is the deadline for abstract submission?

All abstracts must be submitted via the online abstract system no later than Thursday, January 6, 2022, by 11:59 p.m. EST. Proposals that are incomplete, late or submitted in an inappropriate format will not be considered.

What is the abstract word limit?

Abstracts are limited to 400 words, not including the title or bio. Titles should not exceed 185 characters. The bio should not exceed 100 words.

Do I have to register or pay registration fees for the conference if my abstract is accepted?

By submitting an abstract, please make sure you or an alternate presenting author are committing to presenting either virtually or in-person. All presenting authors are required to register and pay related registration fees for the conference.

When and how will I be notified of my abstract status?

Formal letters of invitation and regret will be sent by e-mail from the CSTE National office by Friday, March 25, 2022. All authors receive a formal communication that informs them of the Planning Committee’s decision. Presenting authors with an accepted abstract will receive a link to their online “Speaker’s Corner” where you may view session details, respond to the invitation and upload your presentation. Co-authors will receive a determination email but not a link to the online Speaker’s Corner.

Can an abstract be submitted for the CSTE Annual Conference if it is also being submitted for another meeting?

Yes, CSTE will consider an abstract submitted to another meeting.

What types of presentation formats are available?

Presentation formats are available at Guidelines for Abstract Submissions. While the Program Planning Committee will attempt to honor the submitted format for presentations, this will not always be possible.

How do I know which presentation formats are in-person or virtual?

Preferred formats are available at Guidelines for Abstract Submissions and planning subcommittees will make final determinations on the best format for session topics based on abstract submissions. Presentation formats relate to both traditional in-person and potential virtual sessions. Some sessions may be in-person at the conference location and others virtual or on-demand. Additional speaker and moderator instructions will be provided at a later date.

Has the breakout session length of time changed?

Yes, breakout sessions are now 75 minutes in length to accommodate the potential for in-person and virtual sessions as well as provide attendees with longer breaks for networking between sessions.

Will all posters provide a virtual presentation?

All poster presenting authors are required to upload their poster documents and a video to the conference platform. Some poster presentations may be selected for both virtual and in-person presentation.

How many abstracts can I submit as a presenting author?

There are no restrictions on the number of abstracts you may submit or on the number of submissions you may be selected to present.

How many co-authors can be included on my abstract?

Please limit co-authors who contributed substantially to the study design, statistical analysis, or interpretation to no more than 15 people. Review maximum number of presenting authors by presentation type at Guidelines for Abstract Submissions.

Is a bio required for all authors?

Bio information is only required for presenting author(s). The bio should not exceed 100 words on your background experience. If selected for oral presentation, this information may be utilized by the session moderator to properly introduce you.

Why do I need to provide pronunciation of my name?

If selected for oral presentation, this will assist session moderators in correct pronunciation of presenting author’s name, correct pronunciation is required in bio section. Use the sounds like or phonetic spelling like the examples below:

• Jane Knowles silent K, sounds like “noles”
• Allie Pyan Pie-n, like Ryan but with a P
• Lisa Takeuchi Tah-keh-oo-chee

Online Abstract System

How do I know if my abstract was submitted correctly in the system?

After you complete Step 1 – Committee and Topic selection, you will receive an email from [email protected] with the subject line “2022 CSTE Annual Conference Abstract (number and title) Submission Initiated.” Then, after you complete Step 5 – Confirmation, you will receive an email from [email protected] with the subject line “2022 CSTE Annual Conference Abstract (number and title) Submission Completed.” Please check your spam and clutter folders for emails.

What if I forgot my password?

If you forgot your User Portal password, use the Reset Password link on the portal. CSTE staff do not have access to your password, so you will be required to utilize that link if needed.

How do I make corrections to my abstract?

You may view and edit an abstract any time before the abstract submission deadline on Wednesday, January 6, 2022 at 11:59 p.m. EST. Abstracts may not be modified after the submission deadline during committee review. If your abstract is accepted for presentation, minor content changes may be made by contacting Shundra Clinton at [email protected] no later than Friday, April 29, 2022. Author changes may be made online before the abstract submission deadline or after acceptance until Friday, April 29, 2022.

How do I change the presenting author?

You may edit the presenting author via the online abstract system before the abstract submission deadline or after acceptance, but no later than Friday, April 29, 2022.

If I would like to withdraw my abstract, what should I do?

Withdrawal of an abstract can be made at any time during submission and review. The deadline to decline presentation or withdrawal after invitation acceptance is 11:59 p.m. EST on Friday, April 29, 2022, and should be done utilizing the online abstract system. Withdrawal of a presentation after invitation acceptance or after the deadline should be communicated by email to Shundra Clinton at [email protected]. Withdrawals made after the invitation deadline, failure to present an accepted abstract or find a replacement presenting author could result in disqualification from presenting an abstract at future conferences.

Whom can I contact for technical assistance with the online abstract system?

For system support, contact technical support by email at: Click to contact support .

Is there a new way for me to view my abstract submission(s)?

Yes, presenting authors will have access to a new User Portal for the 2022 CSTE Annual Conference. The portal is where you can view and modify all your abstract submissions in one place. You will be prompted to create a password linked to your email address. Please remember to use the same email address for all your submissions.