Abstract Submission Frequently
Asked Questions

Below is a list of frequently asked questions specifically for abstract submission via the online system. The Guidelines for Abstract Submission can be viewed here. Additional speaker and moderator instructions and FAQs will be provided at a later date. The conference website will be updated on an ongoing basis, so check back often for new information. 

General Information

When will I be able to submit an abstract?

The call for abstracts will go out on Wednesday, November 8, 2023, at which time you will be able to submit an abstract through the online abstract system. 

What is the deadline for abstract submission?

All abstracts must be submitted via the online abstract system no later than Thursday, January 4, 2024, by 11:59 p.m. EST. Proposals that are incomplete, late, or submitted in an inappropriate format will not be considered. 

What is the abstract word limit?

Abstracts are limited to 400 words, not including the title or bio. Titles should not exceed 185 characters. The bio should not exceed 100 words. 

Do I have to register or pay registration fees for the conference if my abstract is accepted?

By submitting an abstract, please make sure you or an alternate presenting author are committed to presenting in-person at the Annual Conference. All presenting authors are required to register and pay related registration fees for the conference. 

When and how will I be notified of my abstract status?

Formal letters of invitation and regret will be sent by e-mail from the CSTE National Office by Thursday, March 7, 2024. All authors receive a formal communication that informs them of the Planning Committee’s decision. Presenting authors with an accepted abstract will receive a link to their online “Speaker’s Center” (within your User Portal) where you may view session details, respond to the invitation and upload your presentation. Co-authors will receive a determination email but not a link to the online Speaker’s Center. 

Can an abstract be submitted for the CSTE Annual Conference if it is also being submitted for another meeting?

Yes, CSTE will consider an abstract submitted to another meeting

Why am I not able to submit an abstract into a conference committee track?

New for the 2024 Annual Conference, all abstracts will be submitted directly into abstract topics, which will be reviewed by committees. A complete list of abstract topics and corresponding committees can be viewed here. All sessions will still be planned and facilitated by conference committees. The 2024 committee list was updated to align with CSTE’s revised Steering Committee structure. Learn more here. 

What types of presentation formats are available?

Presentation formats are detailed in the Guidelines for Abstract Submission. While the Program Planning Committee will attempt to honor the submitted format for presentations, this will not always be possible. 

Has the breakout session length of time recently changed?

Yes, as of the 2023 Annual Conference, breakout sessions are now 75 minutes in length to provide attendees with longer breaks for networking between sessions. The breakout session length will remain 75 minutes for the 2024 Annual Conference. 

Has the roundtable session format changed?

Roundtable sessions will now be called discussion sessions to better describe the core purpose of the sessions: informative presentation focusing on recent findings or innovative topics, with substantial opportunity for discussion among attendees. 

How many abstracts can I submit as a presenting author?

here are no restrictions on the number of abstracts you may submit or on the number of submissions you may be selected to present. 

How many co-authors can be included on my abstract?

Please limit co-authors who contributed substantially to the study design, statistical analysis, or interpretation to no more than fifteen (15) people. Restrictions may apply based on presentation type, which will be detailed in the Guideline for Abstract Submissions, which will be available in October. 

Is a bio required for all authors?

Bio information is only required for presenting author(s). The bio should not exceed 100 words on your background experience. If selected for oral presentation, this information may be utilized by the session moderator to properly introduce you. 

Why do I need to provide pronunciation of my name?

If selected for oral presentation, this will assist session moderators in correct pronunciation of presenting author’s name, so correct pronunciation is required in bio section. Use the sounds-like or phonetic spelling like the examples below: 

  • Jane Knowles silent K, sounds like “noles”
  • Allie Pyan Pie-n, like Ryan but with a P
  • Lisa Takeuchi Tah-keh-oo-chee 

Online Abstract System

Is there a new way for me to view my abstract submission(s)?

Yes, presenting authors will have access to a User Portal where you can view and modify all your abstract submissions in one place. You will be prompted to create a password linked to your email address. Please remember to use the same email address for all your submissions. 

How do I know if my abstract was submitted correctly in the system?

After you complete Step 1 (Committee and Topic selection), you will receive an email from [email protected] with the subject line “2023 CSTE Annual Conference Abstract (number and title) Submission Initiated.” Then, after you complete Step 5  (Confirmation), you will receive an email from [email protected] with the subject line “2023 CSTE Annual Conference Abstract (number and title) Submission Completed.” Please check your spam and clutter folders for emails.

What if I forgot my password?

If you forgot your User Portal password, use the Reset Password link on the portal. CSTE staff do not have access to your password, so you will be required to utilize that link if needed.

How do I make corrections to my abstract?

You may view and edit an abstract any time before the abstract submission deadline on Thursday, January 5, 2023 at 11:59 p.m. EST. Abstracts may not be modified after the submission deadline during committee review. If your abstract is accepted for presentation, minor content changes may be made by contacting the CSTE National Office at [email protected] no later than Friday, April 28, 2023. Author changes may be made online before the abstract submission deadline or after acceptance untilFriday, April 28, 2023. 

How do I change the presenting author?

You may edit the presenting author via the online abstract system before the abstract submission deadline or after acceptance, but no later than Thursday, April 11, 2024. 

If I would like to withdraw my abstract, what should I do?

Withdrawal of an abstract can be made at any time during submission and review. The deadline to decline presentation or withdraw after invitation acceptance is 11:59 p.m. EST on Thursday, April 11, 2024, and should be done utilizing the online abstract system. Withdrawal of a presentation after invitation acceptance or after the deadlineshould be communicated by email to CSTE National Office at [email protected]. Withdrawals made after the invitation deadline, failure to present an accepted abstract, or find a replacement presenting author could result in disqualification from presenting an abstract at future conferences. 

Whom can I contact for technical assistance with the online abstract system?

For system support, contact technical support through the following form: Click to Contact Support. 

Is there a way for me to view my abstract submission(s)?

Yes, presenting authors will have access to a User Portal where you can view and modify all your abstract submissions in one place. You will be prompted to create a password linked to your email address. Please remember to use the same email address for all your submissions.