Abstract Submission Frequently Asked Questions

FAQs related to a traditional in-person event. If the conference transitions to virtual components, then additional speaker and moderator instructions and FAQs will be provided at a later date.

Below is a list of frequently asked questions specifically for abstract submission via the online system.  Please review the Guidelines for Abstract Submission for detailed instructions regarding the abstract submission process.

What is the deadline for abstract submission?

All abstracts must be submitted via the online abstract system no later than Wednesday, January 6, 2021 by 11:59 p.m. Eastern Standard Time. Proposals that are incomplete, late or submitted in an inappropriate format will not be considered. 

What is the abstract word limit?

Abstracts are limited to 400 words, not including the title or bio. Titles should not exceed 185 characters. The bio should not exceed 100 words.

Do I have to register or pay registration fees for the conference if my abstract is accepted?

By submitting an abstract, please make sure you or an alternate presenting author are committing to presenting if virtual or attending the conference if in-person. All presenting authors are required to register and pay related registration fees for the conference.

How do I know if my abstract was submitted correctly in the system?

After you complete Step 1 – Committee and Topic selection, you will receive an email from [email protected] with the subject line “CSTE Annual Conference Abstract (number and title) Submission Initiated.” Then, after you complete Step 5 – Confirmation, you will receive an email from [email protected] with the subject line “CSTE Annual Conference Abstract (number and title) Submission Completed.” Please check your spam and clutter folders for emails.

When and how will I be notified of my abstract status?

Formal letters of invitation and regret will be sent by e-mail from the CSTE National office by Wednesday, March 24, 2021. All authors receive a formal communication that informs them of the Planning Committee’s decision. Presenting authors with an accepted abstract will receive a link to their online “Speaker’s Corner” where you may view session details, respond to the invitation and upload your presentation. Co-authors will receive a determination email but not a link to the online Speaker’s Corner.

What if I forgot my abstract ID and password?

Use the “Forgotten ID and password” link from the abstract login page. Please do not create another abstract.

How do I make corrections to my abstract?

You may view and edit an abstract any time before the abstract submission deadline on Wednesday, January 6, 2020 at 11:59 p.m. Eastern Time. Abstracts may not be modified after the submission deadline during committee review. If your abstract is accepted for presentation, minor content changes may be made by contacting Shundra Clinton at [email protected] no later than Friday, April 30, 2021. Author changes may be made online before the abstract submission deadline or after acceptance until Friday, April 30, 2021.

Whom can I contact for technical assistance with the online abstract system?

For system support, contact technical support by email at (insert link to Confex technical support).

Can an abstract be submitted for the CSTE Annual Conference if it is also being submitted for another meeting?

Yes, CSTE will consider an abstract submitted to another meeting.

Can I resubmit an abstract that was submitted for the 2020 CSTE Annual Conference?

Yes, CSTE will consider an abstract that was submitted for the cancelled 2020 CSTE Annual Conference.

What types of presentation formats are available?

Presentation formats are available at (insert link to one-pager). While the Program Planning Committee will attempt to honor the submitted format for presentations, this will not always be possible.

How many abstracts can I submit as a presenting author?

There are no restrictions on the number of abstracts you may submit or on the number of submissions you may be selected to present.

How many co-authors can be included on my abstract?

Please limit co-authors who contributed substantially to the study design, statistical analysis, or interpretation to no more than 15 people. Review maximum number of presenting authors by presentation type at (insert link to presentation rubric – will be in guidelines document).

Is a bio required for all authors?

Bio information is only required for presenting author(s). The bio should not exceed 100 words on your background experience. If selected for oral presentation, this information may be utilized by the session moderator to properly introduce you.

Why do I need to provide pronunciation of my name?

If selected for oral presentation, this will assist session moderators in correct pronunciation of presenting author’s name, correct pronunciation is required in bio section. Use the sounds like or phonetic spelling like the examples below:    

  • Jane Knowles silent K, sounds like “noles”
  • Allie Pyan Pie-n, like Ryan but with a P

Lisa Takeuchi  Tah-keh-oo-chee

How do I change the presenting author?

You may edit the presenting author via the online abstract system before the abstract submission deadline or after acceptance, but no later than Friday, April 30, 2021.

If I would like to withdraw my abstract, what should I do?

Withdrawal of an abstract can be made at any time during submission and review. The deadline to decline presentation or withdrawal after invitation acceptance is 11:59 p.m. Eastern Standard Time on Friday, April 30, 2021 and should be done utilizing the online abstract system. Withdrawal of a presentation after invitation acceptance or after the deadline should be communicated by email to Shundra Clinton at [email protected]. Withdrawals made after the invitation deadline, failure to present an accepted abstract or find a replacement presenting author could result in disqualification from presenting an abstract at future conferences.