CSTE Annual Conference

Seattle, Washington

General Information

Activity Posting Center

A bulletin board will be located inside the Networking Hall for attendees to post flyers, job openings, messages or special events.

Check-in and Onsite Registration

Attendee check-in and onsite registration is located at the Hyatt Regency on Saturday through Wednesday.

 

Desk Hours:

Saturday – 2:00 p.m. – 6:00 p.m.

Sunday – 7:00 a.m. – 4:00 p.m.

Monday – 7:30 a.m. – 4:00 p.m.

Tuesday – 7:30 a.m. – 4:00 p.m.

Wednesday – 7:30 a.m. – 11:00 a.m.

Lactation Room

A lactation room is available at the Hyatt Regency.

Luggage

Due to security concerns and limited meeting space, CSTE cannot hold luggage for attendees. Please check with your hotel for options to store your luggage. Luggage should not be brought to a meeting room if it obstructs pathways or egress in the room.

Photography Disclosure

By participating in this conference, uploading photographs to social media with the hashtag #CSTE2020, or uploading photographs to the CSTE conference app, you grant CSTE the right to take and distribute photographs, video, electronic reproductions, and audio of events and activities for use in CSTE print and digital materials. If you have any photos you’d like to share, please submit them to Jeremy Arieh at [email protected].

Speaker Ready Room

Sunday – Tuesday, 7:30 a.m. – 4 p.m. and Wednesday, 7:30 a.m. – 11:00 a.m.

Computers stations are available for presenting authors to upload or update their presentation no later than 24 hours prior to the start of their session. Photocopying is not available for presenting authors. Presenting authors may print one copy of their presentation if needed.

Student Scholarships

Learn more about applying for or donating to the Jeffrey P. Davis Student Scholarship through the CSTE Foundation at www.cstefoundation.org.

Attendee Conduct

All attendees are expected to be respectful and professional to CSTE staff, presenting authors, moderators and other attendees throughout the conference, including breaks and receptions. CSTE reserves the right to ask an attendee and/or their guests to leave the conference immediately should they be deemed rude, uncooperative, unprofessional or intoxicated. In such cases, the attendee’s registration fees will not be reimbursed under any circumstances.

For the consideration of all attendees, please turn all electronic communication devices to vibrate or off and refrain from texting during the sessions. If you must leave a meeting room during a presentation, do so with limited interruption to other attendees.

Food & Beverage

Coffee and tea service is available at breakfast and the morning break. Light snacks and beverage service is available at the afternoon break. Lunch is not provided by CSTE. Lunch time roundtable sessions begin at 1 p.m. so attendees have time for lunch prior to the meeting. Any reception with food is intended to be light hors d’oeuvres or desserts only and not a meal substitute.

CSTE will make every effort to provide healthy food alternatives during the afternoon break. Due to the large number of attendees, substitutions to the standard conference menu may not be possible. Please make alternative arrangements if you have severe food allergies or very specific dietary restrictions, as our food and beverage options may not meet your needs.

A list of restaurant options in the area will be available at the host city ambassador desk or from your hotel concierge.

Lost & Found

Items accidently left in meeting rooms may be turned in at the CSTE Registration Desk. Any items not retrieved by the close of registration each day will be turned over to hotel security.

Networking Hall

The conference Networking Hall will feature sponsors, exhibitors, poster presentations, beverage and snack service and networking areas. Please take time during the conference to visit the Networking Hall.

 

Networking Hall Hours:

Sunday – 12:00 p.m. – 4:00 p.m.

Monday – 7:30 a.m. – 4:00 p.m.

Tuesday – 7:30 a.m. – 4:00 p.m.

Wednesday, 7:30 a.m. – 11:00 a.m.

Position Statement Office

Computer stations are available for attendees to view and print proposed position statements and for position statement authors to edit and print proposed position statements. The office will be available for extended hours on Wednesday for position statement authors. Photocopying is only available for position statements.

State Caucus

A limited number of meeting rooms may be available for state delegations to meet as groups to discuss issues related to Position Statements and other business that helps inform the voting Council member for the state on their views about agenda items that will be discussed and voted on at the CSTE Business Meeting. Rooms are reserved on a first-come, first-served basis by the State Epidemiologist or Deputy State Epidemiologist. Please contact Shundra Clinton at [email protected] to reserve a room prior to the conference or see a member of the National Office Staff at the registration desk onsite. Once the rooms are reserved, delegations will have options of using public areas throughout the facility for group meetings.

Wi-Fi at Hyatt Regency

Complimentary Wi-Fi is available to attendees in the Hyatt Regency only. Access information will be available in the pocket agenda. CSTE does not provide computer stations for attendees to check e-mail.

Press Pass Guidelines

Only professional members of the press qualify for complimentary registration. That determination will be made solely by CSTE, and at its discretion, CSTE reserves the right to offer or restrict press passes on a case-by-case basis. Press passes are available to editorial staff writers employed by a trade publication, mainstream media outlet (newspaper, radio, TV, etc.), or online magazines. Freelances writers, contributing editors, or bloggers may request press passes if covered for a specific publication or topic-related article. Current CSTE Members are not eligible for a press pass.

Members of the press who are working with complimentary credentials are prohibited from soliciting business from sponsors, speakers or attendees. Press attendees are only allowed to attend the main conference days on Monday, Tuesday and Wednesday and will not be allowed to attend member-only sessions, roundtable sessions or the Networking Hall.

During the conference, press must identify themselves at all times. Press attendees must visibly wear their press badge as well as the CSTE name badge with press ribbon. During sessions, press attendees shall introduce themselves and their reporting publication or affiliation before asking their question.

After the conference, electronic copies of published articles must be submitted within 30 days to the CSTE Communications Director, Jeremy Arieh at [email protected]

Press pass requests must be accompanied by a copy of the applicant’s press badge and one of the following:

  • An industry related article from the applicant’s publication written by the applicant and published within the last three months
  • A link to the applicant’s online publication with the applicant’s name and title appearing in an editorial capacity and an industry related article written by the applicant from the applicant’s publication and published within the last three months
  • A letter from an editor or publisher stating that the applicant is covering the CSTE Annual Conference on an assignment

To request a press pass, contact Jeremy Arieh at [email protected] no later than June 1, 2020.