Virtual Presentation FAQs
Do I need to register for the conference in order to present or moderate?
Yes, all presenting authors and moderators must register for the conference and pay related fees in order to access the virtual platform during the conference dates.
What email should I use to access the Presenter’s Zone?
Speakers must use the same email address for abstract submission, Presenter’s Zone, and conference registration! Only presenting authors will receive access to the Presenter Zone.
What is the deadline for presentation upload?
All presenting authors are required to upload their recorded presentation no later than 11:59 PM (EDT) on Monday, May 10, 2021.
Why is the presentation upload so early this year?
Due to the size and complexity of the CSTE conference, production will review and prepare all the breakout presentations for viewing by attendees. This includes reviewing presentations for audio and video quality, adding captioning to ensure an inclusive and accessible experience for attendees, and preparing all presentations into one cohesive session.
What breakout sessions will be recorded?
All breakout sessions will be recorded and available on the virtual platform for up to three months after the conclusion of the event for registered attendees. Please ensure your presentation has agency approval for recording as we are unable to modify session recordings.
Will networking and roundtable sessions be recorded?
No, networking and roundtable sessions are not recorded as they are intended for live discussion.
What is the difference between a live and on-demand breakout session?
Please see the Breakout Speaker Guidelines.
How much time do I have for my presentation in the breakout session?
Breakout presentation times are based on your presentation format for the breakout session. Presentation times are on the online agenda and available in the Breakout Speaker Guidelines.
How do I record my presentation for uploading to the platform?
Screen Recorders are able to record your webcam along with your recording. You may use any screen recorder of your choice provided the file format type is MP4, MOV, AVI, MPG, or MPEG. We Recommend these screen recorders will do an excellent job of recording your slide presentation:
- For Windows or Mac:
- Use TechSmith Snagit (free 15-day trial), and send us the MP4 recording.
- Use Zoom Meeting Application (free account), and send us the MP4 recording.
We do not recommend recording capability built into PowerPoint as the resulting MP4 will not result in good quality recording. Please see the eventPower Virtual Speaker Tips or video for detailed instructions on recording a presentation.
What are the acceptable video file forms?
- Video recordings should fit within your allotted presentation time.
- File Types Accepted: .mp4, .mov, .avi, .mpg, or .mpeg
- File Size Max: 3 GB
- Video Resolution: 720p or 1080p. Videos will be scaled to 720p
IMPORTANT: Do not record your screen with a higher resolution than 1920 x 1080. If your computer’s resolution is higher than that, please change this to a maximum of 1920 x 1080.
How do I learn more about recording a presentation?
Please see the eventPower Virtual Speaker Tips or video for detailed instructions on recording a presentation.
What streaming service will be used in the platform for live sessions?
CSTE will be utilizing Zoom to stream live sessions during the conference. We encourage you to familiarize yourself with the Zoom Meeting and Zoom Webinar to prepare for the meeting. Zoom Meeting will be used for workshops, roundtables and networking sessions while Zoom Webinar will be used for our live breakout and plenary sessions.
Additional Helpful Resources
What dimensions and file type should my poster be?
The poster presentation must be uploaded as a PDF file. For a one-page file upload the size limit is 10MB. For a multiple page file upload the size limit is 30MB.
What is a poster thumbnail?
This image will display alongside the respective poster title in the Poster Hall. Attendees will click on the thumbnail image associated with a poster title to “enter” into that presenter’s poster booth. The thumbnail image should be uploaded in PNG or JPEG format.
Do I have to upload an audio or video walkthrough of my poster as part of my presentation?
No, poster presentations do not have an associated audio or video of their presentation.
When will my poster be available for viewing on the virtual platform?
Poster presentations will be available for viewing when the virtual platform opens, during the conference dates, and three months following the conference for registered attendees. They are also part of the virtual platform gamification and attendees receive points for each poster visited.
Will presenters receive any trainings?
We will host presenter training sessions in May 2021 with dates and times announced at a later date. It is highly recommended that presenting authors and moderators attend one of these live sessions to ask questions, however these sessions will be recorded and available for you to view later.
How do I learn more about the virtual platform?
See more information on the virtual platform at Getting Stated with the CSTE Virtual Conference Platform and our FAQ page.
Who should I contact for support with Presenter Zone or Poster Portal?
Presenting authors and moderators should contact to [email protected] for support with Presenter Zone, presentation recordings, handout upload, or presentation upload. Poster Portal support is available by contacting Teri Caron at [email protected].